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Your bank balance includes sales tax?

Some of that money already has plans. And those plans are not your next inventory order. 👀
California businesses filing quarterly sales and use tax returns: the July through September return and any remaining payment are generally due November 2, 2026, because October 31 falls on a Saturday.

Before filing, reconcile sales, refunds, taxable transactions, and any prepayments. Your bank deposits alone may not tell the whole story.

No sales this quarter? CDTFA still requires a return for your assigned filing period.
Better Bookkeepers can help get your sales records organized and reconciled. Let’s find the differences before deadline day finds you.

#BetterBookkeepers #SalesTax #CaliforniaBusiness #SmallBusinessOwners #CashFlow by @betterbookkeepers

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2 days ago

“Get curious.” “Pick up the phone.” “If it’s not on your calendar, it didn’t happen.”

If you’ve worked with Kristie, you’ve probably heard these a few times. And eventually, you catch yourself saying them, too.

She’s taught us to ask questions before making assumptions, to call someone instead of letting an email conversation go in circles, and to feel more confident making decisions. Those lessons stick with us well beyond the workday.

Happy Boss’s Day, Kristie! Thank you for taking the time to teach us, encouraging us when we need it, and caring about us as people. We appreciate you more than we probably say, and we’re glad we get to tell you today. We love you! 🤎

#bosssday #leadership #BossAppreciation #OurTeam #VacavilleBusiness taken in Better Bookkeepers by @betterbookkeepers

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3 days ago

Just another perfectly normal week of running a small business. 😅

One day you’re contacting new leads, the next you’re questioning every business decision you’ve ever made… and somehow by Sunday, you’ve decided everything went great.

The numbers may tell a slightly different story. 👀 That’s why keeping your books up to date matters—it gives you a clear picture of what’s actually happening in your business, even when the week feels like chaos.

📚 Need some help making sense of it all? Visit our website to see what we can do for you, link in bio!

#SmallBusinessOwner #EntrepreneurLife #Bookkeeping #BusinessFinances #Vacaville taken in County of Solano by @betterbookkeepers

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4 days ago

Running a small business means wearing a lot of hats—and keeping your finances organized is one of the most important. 📊

A few simple habits can make staying on top of your books a whole lot easier:

☀️ Every day: Separate business expenses, respond to inquiries, and scan & save your receipts.
📅 Every week: Reconcile transactions, categorize expenses, and plan for the week ahead.
📊 Every month: Review your P&L, compare your budget vs. actual spending, and check outstanding invoices.

Keeping up with these tasks gives you a clearer picture of where your money is going, what needs your attention, and how your business is actually performing.

And when you’re ready to take bookkeeping off your to-do list? That’s where we come in. 😉 Give our office a call! (707) 474-9510

#SmallBusinessTips #BookkeepingTips #SmallBusinessOwner #BusinessFinances #SolanoCounty taken in Vacaville by @betterbookkeepers

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6 days ago

Your tax extension is almost out of extension. 📅😅

If you received a valid federal extension for your 2025 individual tax return, your filing deadline is generally October 15, 2026. California’s automatic individual filing extension ends that day, too.

Yes, business owners, that includes many of you.

The extension gave you more time to file. Payment was generally still due April 15. Certain disaster and other special relief may change your deadline, so confirm with your tax preparer.

Your assignment this week:
✅ Send the missing statements and documents.
✅ Resolve those “I’ll remember what that was” transactions.
✅ Confirm your tax preparer has the final bookkeeping reports.

A folder named “Taxes FINAL final actually final” is not a filing confirmation. 😉

Better Bookkeepers can help organize your records and resolve bookkeeping questions so your tax preparer can finish the return.

Contact us now if your books are holding things up. October 15 does not care how busy October got.

#BetterBookkeepers #SmallBusinessOwners #TaxDeadline #Bookkeeping #CaliforniaBusiness by @betterbookkeepers

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10 days ago

Your cash drawer is getting new rules. Sadly, “close enough” is still not a bookkeeping policy. 😂

California signed AB 1793 into law on September 30, 2026.

Starting July 1, 2027, covered businesses selling goods or services at physical California locations must round cash payments to the nearest nickel.

The cash portion of mixed payments and cash refunds are included. Payments entirely by card or other covered noncash methods are excluded. Transactions totaling two cents or less are also exempt.

Example for a purchase paid entirely in cash:
$12.42 becomes $12.40.
$12.43 becomes $12.45.

Tax calculations stay based on the amount before rounding.

Business owner homework: Ask your POS provider about its update plan, prepare staff instructions, and make sure rounding adjustments can be tracked in your books. Better Bookkeepers can help you plan how those adjustments flow into your daily reconciliation.

Tiny coins. Actual accounting. Let’s get the setup right before July 2027. 😉

#BetterBookkeepers #CaliforniaBusiness #RetailBusiness #Bookkeeping #CashManagement by @betterbookkeepers

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11 days ago

Whatever you call her, just don’t wait until your books are 6 months behind to call. 😂📞

If “I’ll catch up on bookkeeping later” has turned into a pile of uncategorized transactions, missing receipts, and accounts that haven’t been reconciled in months… we've has probably seen worse.

And with year-end getting closer, “later” is quickly becoming now. 👀

📚 Ready to get your books back on track? Our waitlist closes in December, so give us a call ASAP! (707) 474-9510

#BetterBookkeepers #BookkeepingHumor #SmallBusinessOwner #BusinessFinances #VacavilleBusiness taken in Better Bookkeepers by @betterbookkeepers

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11 days ago

Your future self called… they said don’t wait until DECEMBER to deal with your books. 👀 💸

The Better Bookkeepers waitlist is officially OPEN! If your books need some attention, now is the time to get ahead of the year-end rush.

Getting started before December means more time to clean up your books, reconcile accounts, review your financials, and head into tax season feeling prepared—not scrambling at the last minute.

📚 Join the waitlist now through the end of December.
📞 707.474.9510

Time is money. We save you BOTH.

#Bookkeeping #SmallBusinessOwner #BusinessFinances #TaxSeasonPrep #Vacaville taken in Vacaville by @betterbookkeepers

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13 days ago

Your gas tank has developed champagne taste. Your business budget would like a word. ⛽🙃

California regular gas is averaging $6.39 a gallon as of October 5, 2026. That’s about 72 cents more than a month ago.

Why? High crude oil costs and instability around a major global oil shipping route are putting pressure on prices. California just allowed an early switch to winter gasoline to help with supply. Whether that brings quick relief at your station remains uncertain.

Meanwhile, your work truck would still like breakfast.

If your business makes deliveries, visits clients, or sends crews to job sites, this belongs in your bookkeeping conversation.

An example: At 500 gallons a month, a 72 cent increase means about $360 more in monthly fuel costs. Same driving. Same customers. Less money left over.

Here’s your homework:

⛽ Track fuel costs consistently by vehicle or job where practical. Keep receipts and business mileage records.

📊 Compare gallons used AND dollars spent. A bigger fuel bill does not automatically mean you drove more.

💰 Update your cash budget and check whether new job quotes cover today’s travel costs.

You do not need to panic and raise every price tomorrow. You do need to know whether yesterday’s pricing still works.

Better Bookkeepers can help you see where rising costs are squeezing your margins so you can make decisions with actual numbers.

We cannot negotiate with the gas pump. We can help you stop letting it surprise your budget. 😉

#BetterBookkeepers #CaliforniaBusiness #SmallBusinessOwners #Bookkeeping #CashFlow #KnowYourNumbers by @betterbookkeepers

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14 days ago

Your software subscriptions would like to discuss their 2027 compensation package. 💻💸

Apparently, being on autopay wasn’t enough.

Beginning January 1, 2027, California sales and use tax will generally apply to prewritten software, including many online software subscriptions.

Translation: That monthly software bill may be getting a little extra ✨personality✨.

Before you finalize your budget:
✅ Review what you’re paying for
✅ Ask vendors how they’ll handle California tax
✅ Budget for applicable increases
✅ Check invoices for missing tax

Plot twist: If the vendor doesn’t collect applicable tax, your business may still owe use tax. “But nobody charged me” is not the loophole we were hoping for.

Exemptions apply, so don’t assume every digital purchase is taxable.

Need help getting your software expenses organized? Better Bookkeepers can help. We like our surprises at birthday parties, not in operating expenses.

Check or bio for the link to the CA gov Official CDTFA guidance page!

#BetterBookkeepers #CaliforniaBusiness #SmallBusinessOwners #BusinessBudgeting #BookkeepingTips by @betterbookkeepers

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17 days ago

You build the houses. We’ll bring up the accounting at the party. Somebody has to. 🏗️☕

The IRS has updated procedures for certain tax accounting method changes involving qualifying residential construction contracts and research expenses.

Still with us? Good. Here’s why you might care.

How your business treats certain costs and income for tax purposes deserves a conversation with your tax professional. The updated guidance may give eligible businesses options worth reviewing.

Your conversation starter:
“Does Revenue Procedure 2026‑32 apply to us, and what records do you need?”

Look at you. Walking into that meeting prepared. 👏

Better Bookkeepers can help organize project costs, supporting documents, and reconciliations so your tax professional has something better to work with than “I think it’s in an email somewhere.”

Eligibility and filing requirements apply. Any method change belongs in a conversation with your tax professional, and savings are not guaranteed.

Let’s get the books ready for the conversation.

#BetterBookkeepers #ConstructionAccounting #ResearchAndDevelopment #SmallBusinessOwners #TaxPlanning by @betterbookkeepers

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18 days ago

🔐 That familiar name in your inbox does not guarantee a safe message.

The IRS is warning about scams that impersonate the agency or pose as prospective clients to steal sensitive information. Suspicious links and attachments can put your business and financial records at risk.

Before you click, download, or share:
📩 Check the sender’s full email address
📞 Verify unexpected requests through a phone number you already trust
🔒 Use a secure portal to share sensitive financial documents
🛡️ Enable multi-factor authentication on email and financial accounts

Be especially cautious with urgent requests for passwords, verification codes, banking details, or payroll information.

At Better Bookkeepers, we encourage you to pause and verify. A quick check can help prevent an expensive mistake.

🔗 Read the IRS security alert⁠, full article link in bio!
🔗 Learn how to report IRS phishing and online scams⁠ link in bio!

#BetterBookkeepers #PhishingAwareness #DataSecurity #SmallBusinessTips by @betterbookkeepers

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18 days ago